HR & Office Specialist

As an HR & Office Specialist, you are responsible for ensuring a smooth day-to-day office operation while supporting the HR team with administrative people processes. You help create a professional and welcoming employee experience.

HR Administration 

• Prepare employment contracts, amendments, references and HR letters
• Support recruitment activities including job postings, interview scheduling and candidate communication
• Coordinate onboarding and offboarding
• Maintain employee records and Personio
• Support payroll preparation
• Handle HR certificates and administrative documentation
• Monitor HR deadlines
• Act as first point of contact for administrative HR queries
• Support HR projects and continuous process improvements

Office Management 

• Ensure smooth day-to-day office operations in Berlin
• Maintain office facilities and shared areas
• Monitor kitchen areas and manage office supplies
• Prepare meeting rooms and coordinate refreshments
• Organise catering for meetings and events
• Plan and coordinate company events such as the Summer Party and Christmas Party
• Welcome visitors and coordinate external service providers
• Manage incoming and outgoing mail
• Order and manage office supplies and equipment
• Support company fleet administration
• Coordinate external vendors
• Maintain a professional, clean and welcoming office environment

The compensation package will reflect the candidate’s experience, qualifications, and specific competencies.
  
 The minimum Gross Annual Salary for this role is € 50,000.
  
 Should the selected candidate demonstrate a professional background, technical expertise, or soft skills that differ from those originally envisaged for the position, the Company reserves the right to offer a compensation package different from the amount indicated in this job advertisement, in compliance with the transparency requirements set forth by the EU Pay Transparency Directive.
  
 Any differences in compensation within the same employee category are determined on the basis of objective, transparent, and non-discriminatory criteria, in line with the Company’s internal policies and applicable legislation.